Club Membership/ Tournament, Course or Coaching Session

Applicant Agreement:

When an applicant joins a club, takes part in a chess tournament, attends a chess course, or attends a coaching session whether online or over the board (OTB), the organiser will:

• Provide sets, boards, clocks, scoresheets, pencils, zoom.us call information/ chessable classroom login details, an account with lichess.org/ chesskid.com and any other material necessary for the playing or learning chess.
• Ensure the atmosphere is favourable for the playing and learning of chess appropriate to its members.
• Oppose disagreeable behaviour by anybody that does not allow others to fully play, learn and enjoy their chess.
• Create an environment which is disciplined and supportive where individuals respect each other and the organisers.
• Prevent and tackle bullying, harassment or abuse of any kind.
• Contact parents with regard to any problems concerning their child(ren)’s behaviour or attitude.
• Be available to speak directly or via email to parents/ guardians with regard to their chid(ren)’s progress and ability or any other matters regarding their chess club membership.
• Maintain a safeguarding procedures & policy which is available here.
• Ensure mobile phones are not used by anybody (players or staff) while chess is in progress with the exception of the coach/ arbiter needing to use web data to access the internet.  If staff, coaches, arbiters, etc. need to make personal calls, they will do so outside the classroom or in between rounds.
• Photos may be taken for use on the website unless parents/ guardians inform us otherwise.

When an applicant joins a club, takes part in a chess tournament, attends a chess course or attends a coaching session, the Parent/ Guardian will:

• Pledge that my child(ren) is aware of the importance of a high standard of behaviour and the need to respect others (including coaches, staff, arbiters, etc.) the premises and the equipment.
• Encourage my child(ren) who are members of a club to play and study chess regularly and compete in tournaments.
• Support the club’s coach/ event staff in their disciplinary measures as required as a vital setting for the successful teaching of chess in a club environment or playing of chess in a competition.
• Accept reasonable sanctions and disciplinary measures taken by the club, course or competition organisers in the event of a misdemeanour involving my child.

• Chess Club Disciplinary Measures and sanctions:

1. At the first instance of a child misbehaving, the coach will pull the child aside during the club and speak with them about their behaviour. They may be asked to apologise to the other child(ren) involved, if necessary.
2. If a child repeats their misdemeanour they will be spoken to as in (i) above and their parent/ guardian will be contacted and informed of the misconduct and that if their child misbehaves again in the chess club, they will not be allowed to attend for two weeks (there will be no refund and the child will not receive any match points during these two missed weeks).

• If a child repeats their misdemeanour again, they will be spoken to as in (i) above and their parent/ guardian will again be contacted and informed of the misbehaviour and that their child is not allowed to attend the chess club for the following two weeks (there will be no refund and the child will not receive any match points during these two missed weeks) then upon returning to the chess club after their two week suspension period, if there is a further repeat of the child’s misdemeanour they will be contacted again to let them know their child will never be allowed to attend the chess club again (there will not be any refund of any lessons they miss nor will they be awarded any prize(s) they have won).

1. If a child has a further misdemeanour, they will be spoken to as in (i) above and their parent/ guardian will be contacted and informed of the misbehaviour and that their child is not allowed to attend the chess club ever again (there will be no refund of any lessons they miss nor will they be awarded any prize(s) they have won).

• Inform when applying for an event, course or club membership if your child(ren) have medical conditions organisers need know of and if you DO NOT wish your child(ren) to be photographed.

When an applicant joins a club, takes part in a chess tournament, attends a chess course or attends a coaching session, the applicant will:

• Discuss the membership agreement with my Parent/ Guardian.
• Agree their entry into a tournament, club or course shows that they support the statements contained in it.
• Work hard and play hard to improve and enjoy their chess, accept any disciplinary measures, respect others, look after the equipment and venue and behave in a manner which aids the atmosphere conducive to the playing and studying of chess.

The terms below apply to one of the following, but not both and are numbered accordingly:

1. Tournament/ Course/ Coaching Session.
2. School Club Membership.

1. a) No application details given just an entry fee paid for Tournament/ Course/ Coaching Session:

• The ChessEntriesforAll Administration Department will email the PayPal email address used to make the payment asking for details, however, if there is no reply to our email(s) and we are unable to source any application details then either:
  1. The applicant will be refunded at any point up to the closing date for entries or early bird entries (whichever comes first) subject to a £10 administration fee.

Or

1. If the payment was received after the close of early bird entries date, then they forfeit the full entry/ application fee.

 

1. b) Withdrawal from a Tournament/ Course/ Coaching Session:

If an applicant withdraws from a tournament/ course/ coaching session for any reason including, but not limited to; illness/ sickness/ virus/ accident/ emergency then the monies paid cannot be transferred to pay for another tournament/ course/ coaching session and will be treated as below according to when the withdrawal is made:

• An applicant may withdraw at any point up to the closing date for entries or early bird entries (whichever comes first) subject to a £10 administration fee.
• Withdrawal after this date forfeits the full entry/ application fee.

2. a) Fees charged:

• School chess club membership is charged per term at ten times the weekly rate as a minimum when there are ten chess club sessions or fewer in the term.
• If there are more than ten chess club sessions in a term, then the extra weeks above ten are charged pro rate. e.g.:
  • 10 sessions or fewer in a term – fees are 10 times the weekly rate.
  • 11 sessions in a term – fees are 11 times the weekly rate.
  • 12 sessions in a term – fees are 12 times the weekly rate.
  • 13 sessions in a term – fees are 13 times the weekly rate.
  • 14 sessions in a term – fees are 14 times the weekly rate.

2. b) Cancelling School Club Membership:

• Members’ chess club memberships continue indefinitely term by term until ChessEntriesforAll is informed a member wishes to cancel their membership. To cancel membership ChessEntriesforAll need a half term’s advance written notice from the Parent/ Guardian, an email to admin@chessentriesforall.com is sufficient.
• When a member wishes to cancel partway through a term and has not paid for said term, a payment will be due as below:
  • Cancelling at the start of a term – a half term fee is due, and membership will cease at the end of the first half term.
  • Cancelling partway through the first half of a term – the full term’s fee is due, and membership will cease at the end of the second half of term.
  • Cancelling at half term – the full term’s fee is due, and membership will cease at the end of the second half of term.
  • Cancelling partway through the second half of a term – a full term plus a half term fee is due (half term of the following term) and membership will cease at the end of the first half of the following term.
• Cancelling at the end of a term – a full term (for the one just ended) and a half term fee is due (half term of the following term) then membership will cease at the end of the first half of the following term.
• Please note the early bird rate is only available until the start of half term.  Payments received after this date receive a late payment charge of £25.

2. c) Overpayment of School Club Membership:

• If a parent accidentally pays more than is due or pays twice, then their overpayment or second payment will be refunded subject to a £10 administration fee.

2. d) Chess Club Coach Cancels a Lesson:

• If a lesson must be cancelled due to illness or other reason then, the lesson will be rearranged in the first instance, but if this is not possible:

• The club will move online, and parents will be emailed details of how to join the lesson.
• If a child is unable to attend online, then the customer will receive a credit note for the full value of the lesson. (You should have let us know when applying for the club your child(ren) would not be attending online lessons).
• Customer does not notify us, and their child is absent then no credit note will be offered.
• Credit notes will have an expiry date which will expire at the end of the term following issue.

Collection of a Child(ren) After Chess Club Has Ended:

• Parents should wait at the collection point from 5 minutes before the lesson ends.
• Children will either be dismissed from the club by the coach if allowed to walk home alone, find their own way to the collection point or taken to the collection point by the coach who will dismiss the children once their parent/ guardian can be seen.
• Please be on time to collect your child as the coach has another appointment immediately afterwards.
• IMPORTANT: The first and subsequent times that a parent/ guardian arrives more than five minutes late to collect their child(ren) they will receive a £10 late pick up charge for each 15 minutes or part thereof, they are late to pick up e.g. if a parent arrives 20 minutes late, they will incur a £20 late pick up charge. This will be sent via invoice.
• Second late collection of a child(ren) may lead to them not being able to continue with the chess club in which case, no refund will be given for any remaining lessons in the term.

To download a copy of our Terms & Conditions Click here